FORMS

As Northeastern transitions to the new Workday Finance system, we want to keep you informed about upcoming changes and provide guidance on the updated processes. With the implementation of Workday Finance, several financial procedures previously available to student groups will no longer be accessible. Specifically, you will no longer be able to submit SABO Reimbursement Vouchers or SABO Vendor Payment Forms.

Please review the updated procedures outlined below.

Concur Reimbursement Process (Now Available)

• Please carefully review the new Concur Student Group Reimbursement Guide for detailed instructions, eligibility requirements, and concur access timelines. Troubleshooting information can now be found here as well.
• For future Concur access requests or if you have an urgent Out-of-Pocket Expense that requires reimbursement,  we recommend connecting with your student group advisor and having them submit a  Student Concur Access Request Form on your behalf.  Once the form is submitted it may take up to 3-5 business days for the Concur profile to be created. Student’s will be notified via a Concur welcome email when access has been granted. The Advisor will also receive a Service Now ticket number for tracking purposes.

If you have a list of students  that require access, please have a student officer from your group submit the following information via  SABO INQUIRY.

• Student Name
• Email
• NU ID
• Status: (undergrad, Grad, CPS)

Please note that this process takes longer to get access. Typically 2-3 weeks. If your list is 10 or less we recommend that you ask your advisor to submit the request for each student Student Concur Access Request Form 

Assistance with Purchasing Goods, Services, and Travel:

• If you do not have access to concur reimbursements and need assistance with purchases, please submit requests through the Purchase Request Form.
• Purchases will be made either via a staff member’s University credit card or a University purchase order depending on the type of purchase. Staff members will determine the best method of payment based on the University PO requirements and credit card availability.
• Purchases approved GSG Individual Conference and Professional Development Certificate request will be limited to the amount approved.

Vendor Invoice Payments:

• If you need assistance with paying a vendor invoice for goods you received or services they performed for you,  please submit requests through the Purchase Request Form
• SABO or CSI will create a purchase order (PO) to initiate the payment process.
• The PO will be sent to the Vendor
• New Vendors will be required to complete their Northeastern supplier profile in IntelliBuy before a PO can be issued.
• After the PO is processed, Vendors will need to submit the final invoice via their supplier profiles to receive payment.

Vendor Profile Updates:

• All vendors must have a completed supplier profile with Northeastern to conduct business with Northeastern.
• Existing vendors have been notified to complete their profiles.
• New vendors will receive email invitations to complete their profiles once SABO begins the purchase order process.
• Vendors can request assistance with completing their supplier profiles by contacting [email protected].
• Students will not have access to IntelliBuy, nor will they be responsible for managing supplier profiles.

Receiving Orders:

• All student group orders will be delivered to the Curry Student Center Programming Lab. Students will be notified when orders are available for pickup.

We appreciate your understanding as we implement these changes to improve our financial systems. We will be updating our website and help guides to reflect this new information. If you have any questions or need help navigating the new process, please don’t hesitate to submit a SABO INQUIRY.

Thank you for your patience and cooperation.