Designation and Category Codes

What are Designation (Index) Numbers & Spend Categories (Account Codes)?

 

CASH DESIGNATION (Cash Index)

Cash Index has been replaced by Cash Designation Work Tags. Cash Designation is a 6-digit number beginning with DNXXXX. New Student groups will be sent the Cash Designation number about 2 weeks after the group has been officially recognized by the Center for Student Involvement. The Cash Designation is like your student group bank account number. Deposits and expenses will be credited and charged to this account. Money in this account will roll over year to year. Each group only has one unique Cash Designation.

BUDGET DESIGNATION(Budget Index)

Budget Index has been replaced by Budget Designation Work Tags. Budget Designation is 6-digit number that begins with DNXXXX. The budget index is given to new student group after they receive funding from the SGA Finance Board or Graduate Student Government (GSG). The Budget index is also like a bank account number but the money in the budget index should only be used for expenses related to the program that was funded by the Finance board or GSG. Budget Designation funds do not roll over year to year. Deposits form External funds(cash, credit, card, or check) should not be made to the Budget Designation. Each group only has one Budget Designation number. For more information on student group funding for programs and events please visit the SGA Finance Board website or the Graduate Student Government funding website

SPEND & REVENUE CATEGORIES (ACCOUNT CODES)
5-digit number that typically begins with “RC” (Income) or “SC” (Expenses). The Spend Category classifies the type of expense in the Designation. Revenue Category classifies the type of Revenue. Spend or Revenue Categories should be used along with your Designation numbers when making transactions using your student group funds.

Example: Food & Catering Expense = SC254  |  Dues Income = RC051

Look up Designation Numbers

  • The Cash and Budget Designation can be found on your student groups Engage profile.

How to Look Up Designation in Engage

Look Up Old Index Numbers Here

Need Help? Submit an Inquiry

 Look Up Spend & Revenue Categories

Spend Categories are used to classify a type of expense or revenue. (Ex. Dues or supplies).

Spend and Revenue Category Codes

Help Guides & Tutorials

Student Organization Training Experience (SOTE)

The SABO SOTE COURSE is currently being updated to reflect new system changes. This will give students groups a better understanding of how to work with SABO to avoid common mistakes. All Student groups are required to complete this course.

SABO Help Guides

Looking for information on how to use SABO Services and Forms?

Review the appropriate section in the  SABO Help Guide.

Please Note:

The SABO Help Guide will be updated regularly to reflect ongoing changes resulting from the University’s transition to Workday Finance.

If you have any questions or concerns please Submit a SABO Inquiry

How to Request Student Group Financial Reports

Student groups and their advisors can request a budget summary and transaction report for their student group funds by submitting a SABO INQUIRY. Advisors may also submit an inquiry to request access to view their group’s finances in Workday Finance. Please note that students are not eligible for access to Workday Finance. For instructions on how to read the reports, please review the SABO Help Guide