Designation and Category Codes
What are Designation (Index) Numbers & Spend Categories (Account Codes)?
CASH DESIGNATION (Cash Index)
Cash Index has been replaced by Cash Designation Work Tags. Cash Designation is a 6-digit number beginning with DNXXXX. New Student groups will be sent the Cash Designation number about 2 weeks after the group has been officially recognized by the Center for Student Involvement. The Cash Designation is like your student group bank account number. Deposits and expenses will be credited and charged to this account. Money in this account will roll over year to year. Each group only has one unique Cash Designation.
BUDGET DESIGNATION(Budget Index)
Budget Index has been replaced by Budget Designation Work Tags. Budget Designation is 6-digit number that begins with DNXXXX. The budget index is given to new student group after they receive funding from the SGA Finance Board or Graduate Student Government (GSG). The Budget index is also like a bank account number but the money in the budget index should only be used for expenses related to the program that was funded by the Finance board or GSG. Budget Designation funds do not roll over year to year. Deposits form External funds(cash, credit, card, or check) should not be made to the Budget Designation. Each group only has one Budget Designation number. For more information on student group funding for programs and events please visit the SGA Finance Board website or the Graduate Student Government funding website
SPEND & REVENUE CATEGORIES (ACCOUNT CODES)
5-digit number that typically begins with “RC” (Income) or “SC” (Expenses). The Spend Category classifies the type of expense in the Designation. Revenue Category classifies the type of Revenue. Spend or Revenue Categories should be used along with your Designation numbers when making transactions using your student group funds.
Example: Food & Catering Expense = SC254 | Dues Income = RC051
Look up Designation Numbers
- The Cash and Budget Designation can be found on your student groups Engage profile.
How to Look Up Designation in Engage
Look Up Old Index Numbers Here
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Look Up Spend & Revenue Categories
Spend Categories are used to classify a type of expense or revenue. (Ex. Dues or supplies).